Birth and death certificates
Eligible certified records issued by New York City or New York State. NYC records require special attention to the certificate type and supporting authentication.
New York documents for international use
New York document apostille service by mail.
PRONTO assists with NYC and New York State birth, marriage and death certificates, diplomas and transcripts, powers of attorney, court records, corporate documents and other eligible records. Start with a photo review, then mail the qualifying document using our instructions—no trip to New York is required.
1,600+ five-star Google reviews
Nationwide serviceMail documents from anywhere
NYC or New York StateWe identify the issuing route
Review before mailingAvoid preventable rejections
Tracked returnDomestic or international
Documents we handle
New York apostille services by document type
The correct certificate, official signature and county authentication depend on the document and where it was issued. Send PRONTO a clear image and identify the destination country before mailing the original.
Marriage certificates
Qualifying marriage records from the NYC City Clerk or other New York issuing offices, reviewed according to the location and certification shown.
Diplomas and school transcripts
New York school, college and university records prepared with the appropriate school official signature and required notarization or certification.
Powers of attorney and affidavits
Privately signed documents properly notarized in New York and prepared for any required county-level authentication.
Court and divorce records
Qualifying certified court documents, judgments, divorce records and clerk-issued copies bearing the required official signature.
Corporate and business documents
Eligible certified company records, formation documents, certificates and business papers issued or properly notarized in New York.
The New York distinction
Was the record issued in New York City or elsewhere in the state?
New York City issues birth and death certificates for the five boroughs—Manhattan, Brooklyn, Queens, the Bronx and Staten Island. Records from Nassau, Suffolk and other New York counties are not NYC records. Marriage records may also come from the NYC City Clerk or another local issuing office.
That issuing location affects which certified version and supporting authentication may be required. PRONTO reviews the document before confirming the service.
NYC birth and death certificates need special review. For international use, the NYC Health Department identifies the long-form certificate with a Letter of Exemplification, followed by county authentication, as part of the apostille route. Send us an image first so we can confirm what you have without asking you to guess.
Before you mail the document
Common reasons New York documents need correction
Wrong vital-record version
A hospital certificate, ordinary photocopy, informational copy or incomplete certified record may not qualify.
NYC and state records confused
The five boroughs use NYC issuing offices; records from the rest of New York State follow a different route.
Missing county authentication
Some public records and New York-notarized documents require county-level authentication before the state apostille.
Incomplete notarization
The notarial certificate, venue, date, signature and seal must be complete and tied to an eligible New York notary.
School record not prepared
A diploma or transcript may require a statement from the appropriate school official and qualifying notarization.
Destination country not confirmed
The receiving country determines whether an apostille is appropriate and may impose translation or document-age requirements.
How PRONTO’s service works
Start remotely and receive tracked return
You do not have to live in New York. The document’s issuing state determines the apostille authority, while PRONTO coordinates the service for you.
Send a clear image
Send the document through WhatsApp with the issuing city or county, destination country and deadline.
Receive our review
We identify the service and explain whether your current version appears ready for processing.
Mail to PRONTO
Ship the qualifying original or certified document to our Miami office using the instructions we provide.
Receive tracked return
PRONTO returns the completed document to your confirmed domestic or international address.
State and federal routes are different
New York documents stay on the New York route.
New York public records and New York-notarized documents are authenticated through New York. They are not sent to the U.S. Department of State for a federal apostille.
An FBI background check is a federal document and follows a separate process. Tell us what issued your document and where it will be used so we can identify the correct service.
The destination country still matters. An apostille is generally used for a Hague Convention destination. Other destinations may require authentication and additional embassy or consular steps.
Price and timing
Confirmed after document review
Total price and timing depend on the document, issuing office, required authentication, number of documents, destination country and return shipping. PRONTO reviews those details before confirming the order.
Eligibility review
We look for certificate, signature, county-authentication and notarization issues before submission whenever possible.
Current processing estimate
You receive the current service estimate after we understand the document and destination.
Tracked delivery
Completed documents can be returned to a confirmed U.S. or international address with tracking.
Frequently asked questions
New York apostille questions
Which New York documents can PRONTO process for an apostille?
Common eligible documents include New York birth, marriage and death certificates, diplomas and transcripts, powers of attorney, court and divorce records, notarized documents, certified business records and other documents bearing a qualifying New York public official or notary signature.
Are New York City vital records different from records issued elsewhere in New York State?
Yes. The NYC Health Department issues birth and death certificates for Manhattan, Brooklyn, Queens, the Bronx and Staten Island. Records from other counties use the New York State or local issuing route. The certificate and supporting authentication requirements can differ.
Can PRONTO apostille my New York birth or marriage certificate?
Yes, when it is an eligible certified copy with the required issuing official and supporting authentication. Send an image and tell us where the record was issued so we can review the version you have.
Does an NYC birth certificate need a Letter of Exemplification?
For an NYC birth or death certificate intended for apostille, the NYC Health Department identifies a long-form certificate with a Letter of Exemplification as part of the required route. PRONTO can review whether your current record appears properly prepared.
Can a New York diploma or transcript be apostilled?
Yes, when the educational document is prepared correctly with the required school official signature and notarization or certification. PRONTO reviews the document before processing.
Can a New York power of attorney be apostilled?
A power of attorney properly signed and notarized in New York may qualify. New York notarized documents may also require authentication by the clerk of the county where the notary is qualified.
Do I need to travel to New York?
No. PRONTO provides nationwide mail-in assistance. Start by sending us a clear image, then mail the qualifying original or certified document using our instructions.
How long does it take and how much does it cost?
The total depends on the document, issuing office, required authentication, number of documents, destination country and return shipping. Contact PRONTO for the current estimate and complete price.
Start with a PRONTO review
Tell us what New York document you have.
Send the document type, issuing city or county, destination country and deadline. Our team will explain the next step and service.